Planning for Young Writers Camps

Expectations

Each Camp Leadership Team must develop a projected budget which includes: cost of camp, projected number of campers, expense/camper, expense of marketing, revenue to project, and stipends to instructors (see guidelines below)
Each team must secure scholarships for campers who qualify
Every camper will receive an anthology at the end of camp (appr. $4/camper or may be digital)
Plan for developing anthology and dissemination date
System for marketing
Plan for collecting registrations and fees, as well as for communicating with parents
Create and collect end-of-camp surveys

Budget “Givens”

If camp costs $150/camper, 25% of income comes to project
If camp costs $200/camper, 30% of income comes to project
Camp budgets are for 20 kids or more
Lead instructor stipend $1000 and co-instructor is $700 and may increase if budget allows
Tech instructor must be part of each leadership team. This person may be either the lead instructor or a co-instructor, but they must be familiar with the computer system to be used and they must be able to troubleshoot and solve on-site problems as well as provide kids with opportunities for digital publishing. If neither the lead instructor nor the co-instructor can provide this support, then a tech team member must be included in the budget.
19 or less kids requires decrease in instructor and co-instructor stipends
Scholarships are secured and made available
26+ kids requires a third teacher who is paid a stipend which is negotiated or another qualified volunteer

Other Decisions